Add a Bank Account to a Bank Record

1. Select Bank Account Management from the Banking menu, and the Bank Account Management window opens.

2. Select the bank to which you want to add accounts, and click Edit, or click the Bank Name link. The Bank Detail window opens.

3. Click the Add button at the bottom of the window, and the Bank Account Detail window opens.

4. Complete the fields as described. Fields marked with a red asterisk (*) are required.

   • Account Number: Enter the bank account number.

   • Owner Fund: If required for your organization, select an Owner Fund for the bank account from the list, which is generated based on the selected account structure.

   • Opening Date: Required if you're going to reconcile the account. Enter the date that corresponds with the opening balance amount you'll enter. Important! You can change the date after you have reconciled the account one or more times, but you will be required to first undo all reconciliations to date.

   • Opening Balance: Required if you're going to reconcile the account. This amount is obtained from your bank account statement and should be the last reconciled balance between your general ledger and your bank account.

   • • Note: You will also need to enter any outstanding items from that bank statement. Click here for instructions.

     • Important! As with the opening date, you can change this amount after you have reconciled the account one or more times, but you will be required to first undo all reconciliations to date.

   • Description: Enter a description for this account. For example, if the account will be used for the lunch fund, you could enter that as the description.

   • Signatures 1, 2, 3: Select up to three signatures to be printed on payroll, liability & warrant checks. Signatures in the list are uploaded in Administration > Manage Signatures.

5. Click Save. The bank account record is saved, and the Assign Element Value Pairs tab is displayed. Example

6. If checks will be drawn on the bank account for a fund, continue with Assign Element Value Pairs to assign the fund & controlling element values, Begin with step 4.
   If not, you may want to enter contact information for the bank.

See also:

• Assign Element Value Pairs

• About Owner Funds & Clearing Accounts

• Undo bank account reconciliations

Return to Add a Bank

Return to Bank Account Management Overview