Revise a Budget

Use the Revise Budget feature when the total amount for an Adopted, Adjusted, or Revised budget has changed — for example, the monies available for the fund have been increased or decreased.

1. Select Budget Management from the Budget menu, and that window opens with the current fiscal year budget displayed.

2. Select the Cycle, Fund, and Account Type as needed to find the budget item(s) you want to revise.

3. Check the box(es) for the account(s) you need to change, and click Propose Account Budget. The Propose Account Budget window opens.

4. Complete the Change field, entering a positive number to increase the proposed amount or a negative number to decrease the proposed amount. When you tab out of the field, you'll see the new proposed amount.

5. Optional. Enter a Comment to explain the change.

6. Click Save.

7. Repeat steps 4-6 until you've edited the last of the selected accounts. You're returned to the Budget Management window. Sample

• The changed amounts are displayed in the Proposed Amount column.

• The summary window will show some non-zero difference(s).

8. Repeat steps 2-7 if you need to adjust amounts in other funds.

9. Click Revise, and the Revise Budget window opens.

10. Edit the Adopt Date if needed.

11. Enter any desired Comments. Comments will be displayed in the Budget Items grid in the Budget Management window.

12. Check the box(es) for the fund(s) in which you're making revisions, and click OK. Since the budget will be out of balance, the Budget Transactions window opens displaying the funds and amounts out of balance.

13. Check the box(es) for the account code(s) for the balancing transaction(s), and click Yes. You're notified that the record was saved successfully and returned to the Budget Management window.

• The fund budget status is now Revised.

• The Adopted Amount column still displays the original budget amounts, while the Current Budget column shows the newly adjusted budget amounts. Sample

You can see the transaction for the revised fund budget in the General Ledger > Transaction Journal Detail window.

Return to Budget Management Overview