Working with Multiple Account Mappings

You can change the account mapping and roll over the chart of accounts as many times as you want. Note that the mapping will be correct but AptaFund will not make corrections to the existing accounts.

You can use multiple mappings for different parts of the rollover — for example, jobs/addenda can be rolled over, set up and approved; capital assets can be rolled over, etc. The use of multiple mappings makes account codes from each rollover available in the new cycle.

You can modify the initial account mapping as needed to customize the behavior of each rollover process in the system. Changes you make don't take effect until you roll over the chart of accounts again. Doing this does not modify account codes that were created using the first mapping.

An example

In the first account mapping, 11002 maps to 11003 to increment the value for the new year. 11003 is now used in the new cycle on all jobs and account codes in the new chart of accounts. The jobs/addenda are approved, making AptaFund create encumbrance transactions for the jobs/addenda using the new 11003 codes.

Now the chart of accounts from the old cycle can be rolled over again, this time without creating the account mapping that will increment 11002 to 11003. This causes AptaFund to bring over the old cycle’s original 11002 account codes. Remember that the system will not modify what was done by an earlier rollover, so now both 11002 and 11003 account codes exist in the new cycle. It is at this point that opening and closing entries can be generated.

Return to Roll Over the Chart of Accounts

Return to Account Mapping Overview