About EFT Liability Payments

AptaFund allows you to pay your payroll liabilities electronically via electronic funds transfers (EFT) data exports.

Vendors must be set up to receive electronic payment in Vendor Management, but then the steps to make EFT payroll liability payments are very similar those used to pay other liabilities.

Paying the liabilities in the Liability Check Printing dialog makes them available for generation of the data export file you will send to your bank. AptaFund offers two data export formats — ACH Data Export and EFTPS Data Export.

Data export files created for the payment of EFT liabilities contain information for a single payroll voucher. EFT liability checks to the same vendor but from different registers will be included in separate data export files.

Pre-notification

If your bank requires pre-notification prior to receiving an EFT payment data file, AptaFund will create physical checks in addition to the data export the first time you generate an EFT payment for each vendor. After the first payment has been generated, AptaFund generates only the data export payment.

Debit payments

The debit method of payment allows you to pay payroll liabilities with other processes that use EFT, including Tele-File. This method is used when state or federal vendors have permission to withdraw funds from your bank account to make payroll liability payments. It allows you to record these withdrawals in the general ledger.

Although debit payment vendors do not receive a physical printed check or an EFT payment, debit payments are displayed in the Liability Check Printing dialog and must be verified.

Return to Print Liability Checks & Make EFT Payments

Return to Manage Payroll Vouchers Overview