AptaFund allows you to create a parent-child relationship between vendors for payment and reporting purposes.
This relationship is best described with the following example. Imagine that you allow your maintenance department to purchase materials from any Home Depot in town. However, you have a billing arrangement with the Home Depot corporate office which allows you to make a single payment for purchases at any one of the Home Depot locations. With a parent-child relationship, you can easily see how much was paid to each Home Depot store (child) as well as the cumulative total at the corporate Home Depot (parent) level.
Selecting Any Vendor in the Invoice Payments field of Vendor Management will allow invoice payments to be made to any enabled vendor. Selecting Related Vendors in the Invoice Payments field will only allow invoice payments to be made to the Parent Vendor or any other vendors that share the same parent. For example, in our Home Depot example above, selecting Related Vendors, would allow you to make an invoice payment to the Corporate Home Depot vendor or any of the branch Home Depots.
The oral quote, sealed bid, and written quote thresholds specified in Purchasing Configuration are applied to purchasing totals for the parent vendor and all its child vendors together. For example, if you are purchasing a single item from a child vendor for $10 and the combined purchases will exceed the oral quote threshold, you will see a message indicating that you must have an oral quote before proceeding with the purchase.
The 1099 threshold specified in Purchasing Configuration will be applied against the combined purchasing totals of all of the related parent and child vendors.
Vendor reports will display purchasing information at the parent level.
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