Disable a Vendor

Disabling a vendor removes the vendor from lists in the Purchasing, Receiving, Accounts Payable, and Payroll modules. Reports can still be generated that reference the vendor, but vendors in the disabled state cannot be used in new purchase requisitions, orders, or vendor invoices.

You can disable one or more vendors in the Vendor Management window, or you can disable vendors in the Edit Vendor window.

One-time vendors

One-time vendors must be added to retain information for historical and reporting purposes. You can't delete the vendor, but you can disable it after using it to prevent it from being included in lists in the Purchasing, Receiving, Accounts Payable, and Payroll modules.

Disable vendors in Vendor Management

  1. Select Vendor Management from the Vendor menu, and the Vendor Management window opens. You may want to sort or filter the grid to find the vendor(s) you want to disable.

  2. Check the box(es) for the enabled vendors you want to disable, and select Disable from the More menu. The Result window opens when the process is complete.

  3. Click Close when you're finished reviewing the results.

Enable vendors in Edit Vendor

  1. Select Vendor Management from the Vendor menu, and the Vendor Management window opens. You may want to sort or filter the grid to find the vendor(s) you want to disable.

  2. Check the box(es) for the enabled vendors you want to enable, and click Edit.

  3. Click the Disable button at the bottom of the Edit Vendor window.

  4. Move to the next record if disabling multiple vendors, and repeat step 3.

  5. Click Cancel when you're done disabling vendors.

Return to Vendor Management Overview