Accounts Payable Templates

Along with the operations specific to it, a security level (with the exception of Check Printer) allows you to perform operations available to lower levels of security within the same module. The minimum security levels to perform tasks are listed below, with roles listed in order from greatest access to least access.

Accounts Payable Check Printer

• Print, reprint, verify, & void warrants
  Note: Express warrant printing requires both AP manager & AP check printer access

Accounts Payable Administrator

• Approve voucher

Accounts Payable Manager

• Change vendor invoice — increase unit price

• Submit invoice — unit price exceeds percent over PO maximum

• Submit invoice — invoice pending

• Undo submit invoice

• Add, edit, & delete invoice item — direct payment & employee reimbursement

• Cancel vendor invoice

• Apply discount/premium

• Add shipping cost

• Apply tax

• Express warrant printing — also requires AP check printer access

• Assign asset number
  Note: An asset number — assigned in Order Receipt or Vendor Invoice for direct invoices — is required for all Capital or Inventory asset types. If AptaFund is configured to skip the Receiving module, assets cannot be added from the Accounts Payable module.

• Add, edit, & delete payment voucher

• Include invoice in voucher

• Remove invoice from voucher

• Submit voucher for approval

• Undo submit voucher

• Print voucher

Accounts Payable Operator

• Add, edit, & delete vendor invoice

• Submit invoice

• Add direct payment

• Add employee reimbursement

Accounts Payable Reviewer

• Generate & print reports

• View PO balance

• View Contact Management

Return to Accounts Payable Overview

Return to Security Templates Overview