Create a Special Payroll Register

Create a special register:

• To pay an employee whose paycheck was voided or was excluded from the regular payroll register

• When a supplemental job uses a payment plan that has a balloon payment. If it's added to a normal register, the balloon payment deductions won't calculate correctly.

About special registers

You can't create an additional register for the same pay period until the initial register has been created, submitted, and approved for the same pay period.

No jobs/addenda, including those with an hourly payment plan, can be included on a special register if they've been included on a regular register for the same pay period.

Leave can be entered for employee on a special register as long as the employee does not have leave recorded on a normal register for the same pay period.

Create a special register

1. Select Manage Payroll from the Payroll menu. The Manage Payroll window opens listing all the payroll registers in the system.

2. Click the Add button at the bottom of the window, and the Register Details window opens.

3. Complete the fields as described. Required fields are marked with a red asterisk(*).

   • *Payroll Period: Select the period from the pull-down list.

   • Number: Optional. Enter a unique alpha-numeric ID. If you don't enter a number, the system will create one when the record is saved.

   • *Transaction Date: Defaults to the first date in the payroll period and may be changed. This date is used for the following GL transactions: employer benefit encumbrance release & benefit expenditure, employee salary release & benefit liability, and salary release.

   • *Pay Date: Defaults to the date 5 days after the period end date and may be changed.

   • *Register Type: Select Normal or Special. Note: A special register can only be created after a normal register has been created and approved for the same period.

   • *Cycle: Select Current or Next.

   • Description: Optional. Enter a description that will appear in the Manage Payroll list.

4. Click Save. The record is saved.

5. Follow the instructions in Add a Job to a Register to add jobs to this register.

Return to Paying Employees Overview