Add an Employee Group to a Leave Type

You must add at least one employee group to a leave type before the leave type can be enabled.

1. While in the Payroll Configuration window on the Leave Type tab, click the Leave Type name link for the leave type to which you want to add an employee group. The Detail grid for that leave type is displayed.

2. Click the Add button at the bottom of the Detail grid, and the Add Employee Group Leave window opens in a popup.

3. Complete the fields as described below.

   • Employee Group: Select from the pull-down list. Employee groups are defined in Human Resources Configuration > Employee Groups.

   • Annual Total: Enter the total number of days or hours that an employee may earn in the fiscal year.
     Note: If the annual total varies based on the employee's years of service, you'll need to save the employee group to the leave type and then edit the employee group, entering the different totals for the different periods of service.

   • Annual Cap: This cap describes the total amount of leave, including any leave rolled over, allotted to an employee.
     Note: If the annual cap varies based on the employee's years of service, you'll need to save the employee group to the leave type and then edit the employee group, entering the different caps for the different periods of service.

   • • If this field is set to zero, no cap will be applied.

     • If this field is set to zero, BUT the Payroll Configuration setting, Reset employee leave accrual on rollover for leave types with Annual Total of zero, is No, then leave accruals will NOT be reset to zero during rollover. Use this combination for the Legacy leave type.

     • If this field is set to zero AND the Payroll Configuration setting, Reset employee leave accrual on rollover for leave types with Annual Total of zero, is Yes, then leave accruals will be reset to zero during rollover.

   • Leave Distribution: Select the default distribution method. Options are: Evenly Over contract, Evenly Over Pay, Front-Load, Back-Load, None, and Legacy.
     See About Leave Distribution Types for more information.

   • Rollover Cap: You can specify a cap, or maximum amount, on the amount of leave that can be rolled over from one fiscal year to the next. Your numerical entry indicates the amount of hours or days allowed in the rollover. For example, if an employee has accrued 15 days of vacation time by the end of the year, and the rollover cap is set to 10, only 10 days will rollover to the next fiscal year. This is your business process decision.

   • Overflow Cap: Enter the number of days or hours that can be rolled into another designated leave type.

   • Overflow Leave Type: Select the leave type to use when an employee's leave in this leave type has been depleted. If no overflow leave type is designated, leave time won't be used from another leave type when an employee's leave in this leave type has been depleted.

   • Cascade: Leaving this field blank keeps the leave type out of the cascade priority chain. See About Leave Cascade Priority Chain for more information.

4. Click the Save button, and you're returned to the Leave Type tab.

5. Add more employee groups to the leave type as needed.

Continue with Enable a Leave Type or

Return to Add a Leave Type

Return to Payroll Configuration — Leave Type Tab