Void a Payment Voucher

Payment vouchers can only be voided when in the New, Approved or Rolled Over state.

A New voucher can only be voided if it doesn't have any included invoices. If you want to void a voucher that has included invoices, first exclude the invoices.

Voided vouchers are unusable in the future.

When an approved payment voucher that wasn't rolled over  is voided, any invoices included on it are automatically excluded so they can be included on another payment voucher.

If you are using cash basis accounts payable, voiding a payment voucher generates reversing general ledger transactions. Expenditures are reversed and the encumbrance is re-encumbered.

Voiding an approved rolled over voucher

When voiding a rolled voucher, you have the option to void it in the previous cycle.

Void the voucher in the current year: This action cancels any invoices in the new year that were created by the original rollover. The Cancel Date is the Current Date.

Void the voucher in the prior year: This action creates a GL transaction to reverse the expenditure to liability transaction made when the voucher was approved in the old year. The associated invoices in the new year will be left in the Rolled Over state. Note: If the previous cycle isn't open, you'll be prevented from voiding the voucher in the prior year.

Void a payment voucher

  1. Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.

  2. Select a New, Approved or Rolled Over voucher, and select Void Payment Voucher from the More menu.

  3. Leave the Void Rolled Over Voucher box checked if you also want to void the associated rolled over voucher in the previous fiscal year.
    Uncheck the Void Rolled Over Voucher box if you only want to void the voucher in the current year.

  4. Click Void Voucher(s), and you're asked to confirm your action.

  5. Click Yes, and the voucher is voided.

 

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