Accept Asset Items

You may need to accept asset items individually since you can add asset items to Active and Depreciated assets.

Accepting an asset item:

• Makes it active in the system.

• Creates the acquisition record for it if it was purchased with governmental fund types. See About General Ledger Transactions for more information.

• Adds a record to the History tab.

Once an asset item is Accepted, it can't be deleted, but it can be disposed. See Dispose Asset Items for more information.

Accept an asset item

1. Select Asset Management from the Purchasing & Payables / Capital Assets menu. The Asset Management window opens.

2. Check the box for the asset on which you want to accept asset items, and click Edit. The Edit Asset window opens.

3. Check the box(es) for the asset item(s) you want to accept, and select Accept Asset Item from the More menu. The Accept Asset Item window opens.

4. Select either:

• Use asset's in-service date,or

• Specify acquisition transaction date, and enter the Transaction Date.
  Use this option for historical assets — for example, a bus purchased in 1995 that you're now entering in AptaFund. Enter a date that falls within the current accounting cycle. Then use the In Service Date on the asset record to designate when the asset actually came into service.

5. Click OK. The Results window opens.

6. Click Close when you're done reviewing the results.

Return to Asset Management Overview