About Pending Order Receipts

AptaFund allows users to submit invoices for regular purchase orders when the invoices are received from the vendor, regardless of whether the items have been entered as received in the system. Once such an invoice is submitted, it goes into the Pending state, and a Pending order receipt is automatically created by the system.

Since the submitted invoice creates a liability/cash transaction, it also expends the items even though they have not been received. The Pending order receipt allows the items to be received at a later time without expending the items a second time, and once the items on a Pending order receipt are received, the system automatically makes the Pending invoice available for payment.

Pending order receipts can be changed or voided until they are received using the Receive Order Receipt command.

A new order receipt can't be created for a PO if a Pending order receipt already exists for it. The items on the PO must be received using the Pending order receipt.

See how to Complete a Pending Order Receipt

Return to Receiving Overview