Vendor 1099 Adjustments

AptaFund does not allow direct changes to 1099 information. Use the Vendor 1099 Adjustment window to make adjustments to 1099 forms before printing or filing electronically.

Reasons to make an adjustment

• Failure to identify a 1099 vendor for part of the year

• A mid-year transition to or from being a 1099 vendor wasn't indicated at the appropriate time

• Amounts weren't entered properly

• Line items on a PO shouldn't have been included. Note: The default status for line items on a PO to a 1099 vendor is 1099, and that may be changed when the PO is in the New state. Once the PO is processed, you must use the 1099 Vendor Adjustment window to make any adjustments.

About 1099 adjustments

Adjustments you make in Vendor 1099 Adjustment are reflected in both the printed forms and the 1099 data exports.

Adjustments may not be edited or deleted once the correction is saved. Enter an additional adjustment to correct any mistakes made while working in the Vendor 1099 Adjustment window.

Add vendor 1099 adjustments

1. Select Vendor 1099 Adjustment from the Vendor menu, and the Vendor 1099 Adjustment window opens.

2. Click Add, and the Add Vendor 1099 Adjustment window opens.

3. Select the 1099 Vendor from the pull-down.

4. Complete the fields as described. Required fields are marked with a red asterisk (*).

   • Adjustment Date: Defaults to today's date. Enter a date within the calendar year that the adjustment is intended.

   • Adjustment Reason: Enter a reason. You can enter a reason here and then enter a 0.00 amount if you need to reference box amounts on the vendor 1099 form.

   • Adjustment Amount: Enter the amount to two decimal places.

   • Form 1099 Box #: This field defaults to the 1099 code from the vendor record.

5. Click Save or Save and Add to create additional adjustments.

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