Fiscal Year End Rollover Checklist

Do not attempt to use the commands that are part of the AptaFund FYE rollover process without being familiar with this process. Refer to the AptaFund FYE User Guide for instructions. The current version of this document may be downloaded from support.harriscomputer.com at Downloads > Documentation > Division = Apta, Family = AptaFund 4.1, Category = Fiscal Year End Info.

Financial Modules

Create a new account structure, if applicable

Prepare element values for the new cycle

Roll over the accounting cycle

Create account mapping and roll over the chart of accounts

Verify the chart of accounts

Rollover bank account data for the new cycle

Verify account code security groups

Verify configuration values

Update custom numbering, if applicable

Human Resources & Payroll

Verify configuration values

Rollover calendars

Add non-work days

Rollover salary schedules

Verify salary schedules and decide when to apply them

Rollover master positions

Update master positions

Update positions if master positions are controlled

Rollover employee jobs/addenda

Validate salaries, allocations, and other pertinent data

Mass update salary schedules (increment Grades and/or Steps)

Create or rollover payroll cycle(s) and periods in Payroll

Set the default payroll cycle (Payroll Configuration page)

Approve employee jobs/addenda

Payroll

Verify configuration values

Rollover deductions/benefits

Update deductions/benefits

Rollover leave types

Verify & modify rolled over leave types

Rollover employee deduction sets

Rollover employee leave balances

Select payment plans, if necessary

Disable/enable leave types for accruals

Submit employees to payroll

Rollover payroll liability vouchers, if desired

Pay current payroll register in the next year, if desired

Accounts Payable & Purchasing

Verify configuration values

Validate Web Purchasing Workflow rules

Rollover outstanding POs (if desired)

Change fiscal year for requisitioners (Administration > Security > Manage Users

Create new purchase orders

Rollover invoices to be paid in new fiscal year

Capital Assets

Verify configuration values

Run final depreciation

Rollover capital assets

Accounts Receivable

Rollover bill schedules

Rollover accounts receivable

Closing the year

Generate closing entries

Generate opening entries