Create Payroll Periods Manually

If you need to create daily, quarterly, and annual pay periods, you'll have to do that manually. You can create payroll periods automatically for weekly, biweekly, monthly, and semimonthly pay periods. Click here for instructions.

• Payroll periods entered manually cannot overlap, and gaps between payroll periods must not exist. Overlaps and gaps can exist during the creation of the periods, but employees can't be assigned to the payroll cycle until these errors are corrected.

• Once an employee has been assigned to the cycle, the period begin and end dates are locked.

• If you're using Attendance Enterprise or Attendance on Demand, the periods for an employee's payroll cycle in AptaFund must match those in the other program.

Create payroll periods manually

1. While on the Payroll Cycles tab in Payroll Configuration, click the Payroll Cycle link for the cycle to which you want to add payroll periods. The Payroll Cycle name is displayed above the lower grid.

2. Click the Add button for the lower grid, and the Create Payroll Periods window opens.

3. Complete the fields as described below. All fields are required.

   • Payroll Period: Enter a brief name for the period.

   • Period Begin Date and Period End Date: Enter the dates in mmddyyyy format, or use the button to select the dates.

   • Pay Date: Enter the date in mmddyyyy format, or use the button to select the date. Note: The Pay Date on the period is the default pay date used on new payroll registers and can be changed once the register is created. It is the date that shows on paychecks and on the direct deposit file.

   • Payable Days: Enter the number of payable days as a whole number.

4. Click Save. The payroll period is created and displayed in the lower grid.

Return to Create a Payroll Cycle

Return to Payroll Configuration — Payroll Cycles tab