Because payroll expense calculations (via payroll registers) do not always fall completely within an accounting periods, the Period Accrual data export is provided. This export allows you to record an accrual in the former accounting period to reflect the amount of wage earned, but not yet applicable. This feature allows you to accrue payroll at a specific time of your designation.
The Process
You must follow a series of steps prior to generating the data export. Refer to Period Accruals for information.
The Period Accruals export file captures all contract days for the remaining portion of an accounting period and calculates total gross wages, deductions, and taxes by job and by employee. Creating the export generates an unposted journal entry in the General Ledger. Neither payments nor updates to any employee records result from this process.
After generating the Payroll Accrual export, a user with General Ledger Manager security access or higher must go to the Journal Entry screen and post the entry.
See Period Accrual Report. This report is available prior to posting the journal entry to the general ledger, providing the calculated liabilities in detail by employee and/or account code.
To create the export:
Select the accounting cycle.
Select the payroll cycle from which information is being reported.
Select an accounting period end date. This date must be associated with the selected accounting cycle.
Choose the Generate Report command. This action creates the unposted journal entry in the general ledger.