Mass Approve Jobs

Jobs must be approved in order to make them available in the Payroll module.

• Use the Mass Approve Jobs feature if you are creating a group of employee records and want to approve their jobs all at once, or you have copied a job to multiple employees.

• Make sure all job information is correct before mass approving jobs. Correcting job information after mass approval requires you to close each of the jobs, make the needed corrections, and re-approve the jobs.

Mass Approve Jobs

1. Select Manage Employees from the Human Resources menu.

2. Locate and select the employees for whom you want to approve jobs.

3. Click the Mass Approve Jobs button at the bottom of the window. You may be notified that one or more of the jobs may be part of a payroll register in process.

   • If you don't want to continue, click No.

   • If you want to continue anyway, click Yes. The Mass Approve Jobs window opens displaying a list of employees whose jobs will be approved along with the job name, status, type, FTE, and salary or rate.

4. Select the employees whose jobs you want to approve.

5. Click the Mass Approve Jobs button at the bottom of the employee list. If budget checking is enabled and there are insufficient funds in the selected account(s), another message is displayed.

   • Choose Yes to ignore the budget check and approve the job anyway, or choose No to cancel.

   • If you click Yes, you'll see a spinner showing activity.

Once the jobs are processed, the Mass Approve Jobs window will display the number of job approval successes and failures. Reasons for the failures are displayed in the grid. The grid may be exported to Excel for review.

The approved jobs are now available for payroll processing, and a general ledger transaction is written to encumber the funds.

Return to Manage Employees