If a vendor invoice is in the Pending or Submitted state, it cannot be deleted, but it can be cancelled if it hasn't been included in a payment voucher. Cancelling an invoice allows the expenditures and liabilities for the invoice to be backed out of the system and leaves the vendor invoice item in the system for audit trail purposes.
You can cancel invoices either in the Vendor Invoice window or from the Edit Invoice window as you're editing one or more invoices.
Select Vendor Invoice from the Accounts Payable menu, and the Vendor Invoice window opens displaying invoices for all vendors.
Check the box(es) to select invoice(s) in the Submitted or Pending state, and select Cancel Vendor Invoice from the More menu. You're asked to confirm the action.
Click Yes, and the Result window opens when the process is complete.
Click Close when you're finished reviewing the results.
Select Vendor Invoice from the Accounts Payable menu, and the Vendor Invoice window opens displaying invoices for all vendors.
Check the box(es) to select invoice(s) in the Submitted or Pending state, and click the Edit button. The Edit Invoice window opens.
Click Cancel Invoice in the Invoice Items tab. You're asked to confirm the action.
Click Yes. The invoice is cancelled, and the next record opens.
Repeat steps 3 & 4 until you're done cancelling invoices.
Return to Vendor Invoice Overview
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