System Configuration —  About Custom Numbers

Use the Custom Numbers feature to customize the appearance of numbers in AptaFund for objects such as purchase orders, accounts payable vouchers, etc.

Set up & use custom numbers

For instructions on the following, see Set Up & Use Custom Numbers

About custom numbers

Fields available for custom numbers

Field name

Field location

Accounts Payable Voucher Number

Accounts Payable > Payment Management

Asset Number

Capital Assets > Asset Management

Cash Receipt Batch Number

Cash Receipts > Cash Receipts

Customer Code

Customers > Customer Management

Employee Number

Human Resources > Manage Employees

Payroll Register Number

Payroll > Manage Payroll

Purchase Order Number

Purchasing > Purchase Order

Vendor Code

Vendor > Vendor Management

 

Note: Custom numbers are not available for AP warrants or employee paychecks.

Custom numbers & new accounting cycles

When you create a new accounting cycle, the custom numbers are carried over to the new cycle. If the new cycle has a prior cycle, the new cycle’s custom numbers will reflect the prior cycle’s values at the time the new cycle is created.

If the new accounting cycle does not have a prior cycle, the new cycle’s custom numbers will have the default values for the cycle-specific custom numbers.

Note: The customer code, employee number, and vendor codes are not accounting cycle-specific and stay within the system unless removed during a fiscal year end rollover.

 

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