Correct Differences During Reconciliation

If the Difference field in the bank reconciliation is not zero, check for the following issues:

• Make sure you have marked everything as cleared that is checked

• Check the total Cleared Deposits against the bank statement’s Total Deposits

• Check the total Cleared Withdrawals against the bank statement’s Total Withdrawals

• Check for duplicate entries

• Check for incorrect posts to cash transactions — wrong cash account, etc.

Also check & correct the following:

Monthly bank fees, manual checks, bank account transfers, etc. haven't been recorded in AptaFund

Use the Add Journal Entry command to transfer monies between accounts, record bank fees, or make an adjustment as needed to correct discrepancies.

Interest income hasn't been recorded in AptaFund

Enter interest as a cash receipt because it will then appear in the Bank Account Register as a deposit. This method also allows you to print a Cash Receipts Journal Report showing all interest income.

Checks or deposits clearing for a different amount than recorded in AptaFund

• If the bank has made an error during processing, use the Add Journal Entry command to create an adjustment.

• If the check or deposit has been recorded incorrectly in AptaFund, you need to correct it at the transaction source. For example, if you notice that a deposit is not listed correctly, you need to go to Cash Receipts to correct it.

The bank statement lists a transaction that hasn't been recorded in AptaFund

Record the item in the appropriate module.

You find an error in a previously reconciled statement

Use the Undo Last Reconcile feature if you find that the error is in a previous reconciliation. Make the correction, and then redo the reconciliation.

You mistakenly marked an item for reconciliation

If you've marked an item for reconciliation that actually hasn't cleared the bank, check the box beside it, and click the Unmark button.

Return to Reconcile a Bank Account

Return to Bank Account Register Overview