Review GL Transaction Detail

You can use the Journal Entry window to review the transaction detail for a journal entry. The example in this topic uses the Actual - Journal Entry window.

1. Select Actual - Journal Entry from the General Ledger menu. The window opens displaying the list all actual transactions for the current accounting cycle.

2. Click the Transaction Number link to display the individual items that comprise the transaction in the grid at the bottom of the window. The items are read-only.

Definitions of column labels

Origin: The transaction origin is the AptaFund module from which the transaction originated.

• A/C: Accounting Cycle

• A/P: Accounts Payable

• BGT: Budget Management

• CAP: Capital Assets

• C/R: Cash Receipts

• D/I: Data Import

• EMP: Manage Employees (was Employee Management)

• J/E: Journal Entry

• P/O: Purchase Order

• P/R: Manage Payroll (was Payroll Management

• PVM: Payroll Voucher Management

Transaction Number: The Number field displays a number for the transaction once it has been posted. The field is blank until the transaction has been posted. The Number field is automatically incremented by the system. Note: The transaction number is sequential for any view of the general ledger, so if it appears that there are gaps in the numbering, keep in mind that a different type of transaction (Actual, Encumbrance, or Budget) showing in a different screen will contain that number.

TransDate: The date the transaction should be recognized as having taken place. This date, in conjunction with the current accounting cycle determine the period in which this transaction occurs.

RecordingDate: The date the transaction was recorded in the system. The system generates this read-only value.

PostingDate: The date the transaction was posted. The system generates this read-only value

Current Balance: If transaction lines are entered in the current transaction for the same account code, the Current Balance field will reflect the credit/debit amounts entered. It will not take into account credit/debit amounts for other unposted transactions

Projected: The effect the transaction line will have on the current balance of the account.

Return to Journal Entry Overview

Return to General Ledger Overview