General Ledger Overview

The General Ledger module contains the records of the transactions— actuals, encumbrances, and budget — that have been created in AptaFund.

Transaction Journal window

The Transaction Journal window includes actual, encumbrance, and budget transactions.

Viewing the transactions

The Transaction Journal window has three system default settings — Actual - Journal Entry, Encumbrance - Journal Entry, and Budget - Journal Entry — that can be selected using the gear menu in the upper right corner.

You can choose to display all three types of transaction by clearing the Type pinned filter.

Use the Transaction Journal window to:

Audit & Associated tabs in the Edit Journal Entry window

Audit tab: All changes to a transaction are logged on the Audit tab.

Associated tab: When you void, redate, copy, or move a transaction, the Associated tab on the original transaction displays information about, and links to, the new transactions, while the Associated tab on the new transactions displays information about, and links to, the original transaction.

Other General Ledger windows

Other General Ledger functions & information

About General Ledger Transactions describes what happens to fund when general ledger transactions are created.

Journal entry rules

GL reports

GL security

Attachments

 

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