Roll Over Payroll Liability Vouchers

The Rollover Liability Vouchers feature is designed to work like the Rollover Payment Voucher feature in Accounts Payable . It is used to expense payroll liabilities in the prior fiscal year, yet pay for them in the new fiscal year.

The rollover process

To pay payroll liabilities in the new fiscal year, the user must first include the desired liabilities on a payroll voucher in the prior fiscal year, and approve it. However instead of printing warrants, the user would choose to roll over the vouchers into the new fiscal year. Only Approved vouchers may be rolled over.

The rolled-over vouchers from the prior fiscal year do not appear in the new fiscal year as vouchers in the new year. Only the liabilities are rolled over. The user must create a new voucher in the new year, which will allow them to see the rolled-over payroll liabilities that can be included on the new voucher with current fiscal year liabilities. When the voucher’s warrants are all printed and verified, the voucher is moved to the Paid state and the liability/cash transactions are recorded in the new fiscal year.

About rolled-over payroll liabilities

Rolled-over liabilities can be split but not adjusted.

Once a warrant has been printed in a voucher, that voucher moves to the Pending state and it may not be rolled over.

Once rolled over, the prior year voucher’s state becomes Rolled-Over and can be voided. Voiding a rolled-over voucher is allowed if none of the rolled-over liabilities have been included on a voucher in the new fiscal year. Rolled-over vouchers do not allow any warrant printing operations, and remain rolled-over permanently unless voided.

If the rolled-over voucher is voided in the new accounting cycle, all associated rolled-over liabilities in the new fiscal year are moved to the Excluded state, and remain in the new fiscal year. They can be included in a new voucher.

Roll over payroll liability vouchers

  1. Select Manage Payroll Vouchers from the Payroll menu. The Manage Payroll Vouchers window opens, listing all the vouchers for the selected accounting cycle.

  2. Select the Approved voucher you want to roll over, and select Rollover Voucher from the More menu. The Rollover Liability Vouchers window opens.

  3. Select the New Cycle from the pull-down list, and click OK.

 

Return to Manage Payroll Vouchers Overview