Create a Payroll Liabilities Voucher

About payroll liabilities vouchers

• When a payroll liability voucher is created, liabilities are excluded by default and must be included in order to be paid by the voucher.

• Liabilities can only be added to New vouchers.

• If a paycheck has been voided, paid liabilities that need to be reduced display a negative amount in the Liability column. If one of these liabilities is included on a voucher, it reduces the amount paid to the vendor.

• When liability checks are printed, if liabilities for the same bank account for the same vendor are included on a voucher, they will be combined into one liability check. If you do not want them to be combined, you must include each liability on a separate voucher.

Create a payroll liabilities voucher

1. Select Manage Payroll Vouchers from the Payroll menu. The Manage Payroll Vouchers window opens, listing all the vouchers for the selected accounting cycle.

2. Click the Add button at the bottom of the window, and the Voucher Detail window opens.

3. Complete the fields as described. Required fields are marked with a red asterisk(*).

   • Voucher Number: Enter up to 12 characters.

   • *Voucher Date: This date is used as the check date and transaction date for the liability payments.

   • Description: Enter text, such as IRS pd.20 or Allstate March. This description is used to differentiate vouchers in the Manage Payroll Vouchers window.

4. Click Save. The record is saved, and the unpaid liabilities are displayed. Sample Voucher Detail window

5. Optional. Use a filter to narrow the list of liabilities to the ones you want to pay on this voucher. See Filters for instructions.

6. Check the boxes beside the liabilities to select them for the voucher.

7. Click the Include button at the bottom of the window. The liability status for the selected liabilities is set to Included, and the Voucher total is displayed at the top of the window.

8. When finished including liabilities, click the Return to Search link in the upper right corner of the window to return to the Manage Payroll Vouchers window.

You're now ready to approve the voucher, unless you need to make adjustments or split a liability.

You may want to run the following reports before you approve the voucher.
The Payroll Liability Voucher Form report to review the employee and employer amounts
The Payroll Voucher by Vendor report to review the expense or liability codes.

Continue with Approve a Payroll Voucher

Return to Payroll Liabilities Overview