Leave Type Balance Report

The Leave Type Balance Report lists employees and their leave balances for a specified time period.

Important! AptaFund tracks the current balance for a leave type for an employee. It does not track the historical balance. Beginning balances are the difference between the current balance and any activity (accruals or taken leave) during the accounting cycle. Because balance adjustments are allowed, any manual adjustments will not only change the current balance but also the beginning balance. In the Leave Type Balance Report, the difference between the beginning and ending balances will always equal the sum of the activity.

The report can be reached by selecting Reports > Payroll > Leave Type Balance Report.  

It can be created as an Excel file with 2 worksheets or a PDF file.

Note: There is a different Leave Type Balance report in Human Resources.

The worksheets contain the following information:

• Summary by Leave Type: Is sorted by leave type, and includes subtotals  for amount by leave type. Fields on the worksheet are: employee name & SSN, paycheck site, department, leave type, leave units, beginning balance, adjustments, accrual amount, amount taken, and ending balance.

• Detail by Employee: Is sorted by employee, and includes subtotals  for amount by employee. Fields on the worksheet are: employee name & SSN, paycheck site, department, leave type, leave units, beginning & ending balances, action date, action, amount, and comment.

Report filters

The report filters are:

• Accounting cycle

• Leave type

• Paycheck site

• Department

• Employee status — select from all, inactive (removed from payroll), or active

• Employee

• Option to include or exclude inactive leave

Sample report — Summary by Leave Type

Sample report — Detail by Employee

Return to Payroll Reports Overview