Each account in the chart of accounts must be unique and must conform to the account format(s) defined in Structure Maintenance.
You can display the individual account code elements in separate columns in the Chart of Accounts window by selecting them in the Display Settings dialog.
Select Chart of Accounts from the Chart of Accounts menu, and this window opens.
Click Add, and the Add Account window opens with pull-down lists for each element in the selected account structure. Note: This window will reflect your organization's account format(s).
Complete the fields as described.
Select the appropriate Cycle.
Select the Account Type Group.
Select an element values from the pull-down lists. Note: This window will reflect your organization's account format(s).
Select the desired values for the fund element and any other static elements.
Select a controlling element value. Note: If this value is tied to a balancing account type, this account code becomes the balancing account.
Select other element values as needed.
Description: This field is editable if the Account Code Description Override parameter is set to Yes in System Configuration. When editable, either enter text or leave the field blank if you want the account code to use the description from the controlling element value plus any other element values that have descriptions.
Account Type: The list will include the account types for the selected account type group. Note: Click here if your district has one account format for all accounts, and you want to select an account type regardless of the controlling element.
Click Save and Add button if you want to add more accounts without returning to the Chart of Accounts window.
Click Save.
Return to Chart of Accounts Window Overview
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