Transaction Journal Detail Window

You can use the Transaction Journal Detail window to review the detail for a journal entry and export the Journal Entry Detail report.

There are two system display setting defaults — Account Journal and JE Detail Report. Both defaults have the following pinned filters— posted status, transaction date, type, account code, and origin.

• The Account Journal display is sorted by account code. While in the Account Journal display, you can click the Transaction Number link to open the Edit Journal Entry popup. It will display all detail lines for the transaction.

• The JE Detail Report display is sorted first by transaction number, then transaction date, then transaction comment. It includes debit & credit sub-totals and report totals. You can use this display to print or export the journal entry detail report.

Definitions of column labels

Origin: The transaction origin is the AptaFund module from which the transaction originated.

• A/C: Accounting Cycle

• A/P: Accounts Payable

• BGT: Budget Management

• C/A: Capital Assets

• C/R: Cash Receipts

• D/I: Data Import

• EMP: Manage Employees

• J/E: Journal Entry

• P/O: Purchase Order

• P/R: Manage Payroll

• POS:

• PVM: Manage Payroll Vouchers

• REC: Accounts Receivable

• W/H: Warehouse

Transaction Number: The Number field displays a number for the transaction once it has been posted. The field is blank until the transaction has been posted. The number field is automatically incremented by the system. Note: The transaction number is sequential for any view of the general ledger, so if it appears that there are gaps in the numbering, keep in mind that a different type of transaction — Actual, Encumbrance, or Budget — will use that number.

Trans Date: The date the transaction should be recognized as having taken place. This date, in conjunction with the current accounting cycle, determines the period in which this transaction is said to occur.

Recording Date: The date the transaction was recorded in the system. The system generates this read-only value.

Posting Date: The date the transaction was posted. The system generates this read-only value.

Current Balance: If transaction lines are entered in the current transaction for the same account code, the Current Balance field will reflect the credit/debit amounts entered. It will not take into account credit/debit amounts for other unposted transactions.

Projected Balance: The effect the transaction line will have on the current balance of the account.

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