General Ledger Overview

The General Ledger module contains the records of the transactions— actuals, encumbrances, and budget — that have been created in AptaFund.

Transaction Journal window

The Transaction Journal window includes actual, encumbrance, and budget transactions.

Viewing the transactions

The Transaction Journal window has three system default settings — Actual - Journal Entry, Encumbrance - Journal Entry, and Budget - Journal Entry — that can be selected using the gear menu in the upper right corner.

You can choose to display all three types of transaction by clearing the Type pinned filter.

Use the Transaction Journal window to:

add a transaction — Note: You can also add a transaction directly by selecting the Add Journal Entry command from the General Ledger menu.
edit transactions
delete transactions
post transactions
compress transactions
re-date transactions
void transactions
copy a transaction
move transactions to the next fiscal year
examine the source record for a transaction

Audit & Associated tabs in the Edit Journal Entry window

Audit tab: All changes to a transaction are logged on the Audit tab.

Associated tab: When you void, redate, copy, or move a transaction, the Associated tab on the original transaction displays information about, and links to, the new transactions, while the Associated tab on the new transactions displays information about, and links to, the original transaction.

Other General Ledger windows

Use the Transaction Journal Detail window to review the detail for a journal entry and export the Journal Entry Detail report.
Use the General Ledger - Normal window to review account totals for the accounting cycle.
Use the General Ledger — Aggregation window to review totals aggregated by account group.

Other General Ledger functions & information

About General Ledger Transactions describes what happens to fund when general ledger transactions are created.

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