Apply Salary Schedules

You must run the Apply Salary Schedules function to save any changes made to a salary schedule.

• Applying the salary schedule commits the proposed amounts and makes any necessary salary updates to jobs on this schedule.

• If you've made changes to an active salary schedule, the changes may require retroactive pay.

Apply salary schedules

1. Select Human Resources Configuration from the Human Resources or Administration menu. The window opens with the General tab displayed.

2. Click on the Salary Schedules tab. Note: The Current Accounting Cycle shows the accounting cycle that the salary schedule is tied to. If this is not the correct accounting cycle, select a different one.

3. Check the box for the schedule you want to apply, and click the Apply Salary Schedule button under the top grid. The Apply Salary Schedule window opens.
   Note: If employees have already been paid, these salary changes may include retroactive pay.

• If retroactive pay is to be included, continue with step 4.

• If retroactive pay isn't included — because the changes should affect only future payments — skip to step 8.

4. Check the Include Retroactive Pay box.

5. Select the date from which retroactive pay is to be calculated from the Effective Date pull-down list. The list will now display the employees and jobs/addenda to which the retroactive pay will be added. Sample

6. Review the list of employee jobs/addenda with the job's begin date, job comments, and retroactive pay amounts.

7. Click the Create New Job for Retroactive Pay box if you want the system to create a lump sum payment for the retroactive pay. Remember: If you select this option there must be a Retro Pay job/addenda in Master Position Management, and this position must be selected in the Retro Pay Master Position field in Human Resources Configuration > General tab.

8. Click Apply.

• The pay will be calculated from the employee’s next payroll period begin date up to the employee’s last payroll period end date.

• The process is added to the job queue, and you'll be notified when the process is complete.

When new jobs are created for retroactive pay, AptaFund adds the job with the appropriate pay amount to each of the employee records. The job name will be the name associated with the Retro Pay job template, and the comment will be "Retro Pay – " and the name of the original job. The retroactive pay job will then be approved, and the lump sum payment for the job will be available for the next payroll. The appropriate tax calculations are included.

Return to About Applying Salary Schedules

Return to Human Resources Configuration — Salary Schedules

Return to Fiscal Year End Rollover Checklist