You can use the Rollover Dashboard in Administration to help you walk through the steps of rolling your data from one fiscal year to the next. This tool allows you to view the prerequisites for each step, complete steps, track when and by whom a step was completed, and link to reports related to the tasks.
You may also wish to refer to the AptaFund FYE User Guide for instructions.The latest version is in Team Support > Knowledge Base > AptaFund 4.1 Documents > Rollover > Fiscal Year End User Guide.
The checklist is ordered in roughly the order in which you'd want/need to complete tasks.
Account Structure
Create a new account structure
Create/import element values for the new structure
Accounting Cycle
Roll over the accounting cycle
Account Mapping
Identify mapping rules for account codes
Roll over the chart of accounts
Chart of Accounts
Banking
Account Code Security
Update account code security groups
Custom Numbering
General Ledger Configuration
Verify system & GL configuration values
Administration
Change fiscal year for all users (Mass Update Default Cycle)
Budget Management
HR Configuration
Set up non-work days on calendars
Master Position
Employee Jobs
Mass increment salary schedule steps and grades
Employee Contracts
Manage Employee
Payroll Configuration
Verify payroll configuration values
Roll over leave types - Only for the old leave system; not on the dashboard when using new Leave
Manage Deductions
Roll over deductions and benefits
Update deduction and benefit amounts
Deduction Assignment
Roll over employee deduction sets
Employee Payroll Information
Verify payment plan distribution
Roll over employee leave balances - Only for the old leave system
Manage Payroll
Roll over payroll liability vouchers
Leave Balances
Roll over employee leave balances - new Leave system only
Manage Payroll
Roll over payroll register (cash transaction only)
Purchasing Configuration
Verify Purchasing & Payables configuration values — Any values that contain element values may be affected by the cycle change.
Purchase Order
Administration
Verify approval process workflow — Check Approvers, Approval Levels, Approval Processes, and Manage Requisitioners to verify that rules that use account code elements contain element values that are still valid in the new fiscal year.
Payment Management
Roll over payment vouchers to be paid in new fiscal year
Capital Assets Configuration
Roll over recurring billing items
Return to About the Rollover Dasboard
Return to Anatomy of the Rollover Dashboard
Return to Using the Rollover Dashboard
Return to Administration Overview