Approve Jobs for an Employee — Manage Employees

Jobs must be approved in order for the system to create the encumbrance for compensation and make the job available to payroll.

• If you are creating a single employee record, you'll probably want to approve the new employee's job(s) as you're creating the record. You may approve the jobs as you add them to the employee in the Manage Employees > Edit Employee Job popup OR as a group in the Manage Employees > Edit Employee popup.

• Use the Approve Jobs command in the Employee Jobs window if you are creating a group of employee records and want to approve their jobs all at once, or you have copied a job to multiple employees.

IMPORTANT: Make sure all job information is correct before approving jobs. Correcting job information after you've approved the jobs requires you to close each of the jobs, make the needed corrections, and re-approve the jobs. Note: You can use the Close Jobs command in Employee Jobs to speed the process.

Approve jobs in Manage Employees > Edit Employee popup

1. Select Manage Employees from the Human Resources menu, and that window opens.

2. Use the Search feature or a filter to display the employee for whom you want to approve jobs.

3. Click the Display Name link, or check the box for the employee, and click Edit. The Edit Employee popup opens.

4. If needed, close the collapsible sections to make it easier to see the tabs at the bottom of the popup.

5. Check the box(es) for the job(s) you want to approve, and select Approve Job from the More menu. When the process is complete, the Result window opens displaying successes and failures.

6. Click Close when you're done reviewing the results.

Return to Jobs Overview

Return to Manage Employees Overview