Rollover Master Positions

The Rollover Master Positions command is part of the AptaFund FYE Rollover Process. Do not attempt to use this command without being familiar with this process. Refer to the AptaFund FYE User Guide for instructions. The latest version is in Team Support > Knowledge Base > AptaFund 4.1 Documents > Rollover > Fiscal Year End User Guide.

Refer to the Fiscal Year End Rollover Checklist for the order in which to perform the rollover functions.

About rolling over master positions

• During the rollover, all positions defined for controlled master positions will be rolled over with the master positions.

• Calendars

• Master positions will be automatically linked to the new calendars and enabled during the rollover if you have rolled over the calendars with the same names and begin & end dates.

• If you don't rollover calendars, AptaFund won't link the new calendars with master positions. You'll need to manually link the new calendars with the appropriate master positions. You can use the Set Mass Values feature to make these links. You'll then need to enable the master positions.

• If you didn't rollover calendars before rolling over master positions, AptaFund will leave the Calendar field blank and calculate the begin & end dates by adding one year to the dates in the previous cycle.

• If you have edited the Calendar and Begin & End Dates fields in the new accounting cycle prior to rolling over the master positions, these fields won't be over-written by the values from the previous cycle.

• If you've changed the begin and/or end dates of a master position before rolling it over, you're offered the option to update the dates on associated, unfilled positions.

• You'll receive an error message if positions fail to roll because their account codes weren't mapped to the new year.

Before you begin

• The new accounting cycle must exist.

• Ensure that the chart of accounts has been rolled over to the new cycle since the last time any changes were made to it or to any element values.

• Calendars must be complete and ready to use prior to rolling over the master positions because after rollover, the calendars will become active and may no longer be modified.

Rollover master positions

1. Select Master Position Management from the Human Resources menu, and the window opens.

2. Check the boxes for the master positions you want to rollover. You may want to filter the list if you're not rolling over all master positions.

3. Select Rollover Master Position from the More menu, and the Rollover Master Positions window opens.

4. Select the New Accounting Cycle, and click OK. AptaFund creates master positions for the new accounting cycle, and the Result window opens.

5. Click Close when you're done reviewing the successes and failures of the rollover process.

6. Select the new accounting cycle from the Accounting Cycle link in the upper right corner of the window.

7. Verify begin and end dates on the new master positions. Note: You can use the Set Mass Values feature to update these dates for multiple positions.

Return to Positions Overview

Return to Fiscal Year End Rollover Checklist