Specify Payment Plans

This step is necessary only if the job should have a payment plan other than the default, Begin to End Date. Payment plans can be edited until the employee is submitted to payroll.

Payment plans can only be changed for available, not submitted, jobs.

If an employee doesn't show up in the Employee Payroll Information window, check to see that the employee is enabled and has an approved job/addendum and an approved deduction set.

Note: If you have a group of employees whose jobs should all have the same payment plan, you may be able to use the Mass Payment Plan feature. This action can only be taken on employees with either Submitted or Suspended status who have jobs with Available status. The jobs must also have the same Begin & End dates and be in the same payroll cycle.

Specify the payment plan

1. Select Employee Payroll Information from the Payroll menu.

2. Click the Display Name hyperlink, or check the box for the employee whose payment plans you want to edit and click the Detail command in the upper right corner of the window. The Employee Payroll Detail window opens.

3. Check the box for an Available job, and select Payment Plan from the More menu in the upper right corner of the window. The Payment Plan window opens.

4. Follow the instructions for the various payment plans — lump sum, evenly over date range, evenly over date range - balloon, evenly over n periods, evenly over n periods - balloon.

Lump Sum

1. Complete the fields as described below.

   • Payment Plan: Select Lump Sum from the pull-down list. See Payment Plan Types for more detail.

   • Lump Sum / Balloon Date: Select the payroll period end date on which the lump sum should be paid from the pull-down list.

2. Click the Save button, and after the record is saved, click the Return to Employee Payroll Detail link.

Evenly Over Date Range

1. Complete the fields as described below.

   • Payment Plan: Select Evenly Over Date Range from the pull-down list. See Payment Plan Types for more detail.

   • Begin Date & End Date: Make sure that the begin & end dates fall within existing payroll periods in the payroll cycle. If not, add enough payroll periods to cover the dates of the payment plan. Note: Payroll periods are created in Payroll Configuration.

2. Click the Save button, and after the record is saved, click the Return to Employee Payroll Detail link.

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Evenly Over Date Range - Balloon

1. Complete the fields as described below.

   • Payment Plan: Select Evenly Over Date Range - Balloon from the pull-down list. See Payment Plan Types for more detail.

   • Lump Sum / Balloon Date: Select from the pull-down list the payroll period end date on which the balloon should be paid.

   • Begin Date & End Date: Designate when the payment plan should begin and end. Important: Make sure that the begin & end dates fall within existing payroll periods in the payroll cycle. If not, add enough payroll periods to cover the dates of the payment plan. Note: Payroll periods are created in Payroll Configuration.

   • Balloon Payment Multiplier: Once you enter begin & end dates, AptaFund calculates the number of pay periods included in the balloon payment and displays it here. Edit the number, if needed. See Balloon Payment Multiplier for more information.

2. Click the Save button, and after the record is saved, click the Return to Employee Payroll Detail link.

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Evenly Over N Periods

1. Complete the fields as described below.

   • Payment Plan: Select Evenly Over N Periods from the pull-down list. See Payment Plan Types for more detail.

   • Pay Period Begin Date: Select the date the payroll distribution should start. Values in the list are the period begin dates in the payroll cycle that fall between the job begin and end dates.

   • Number of Periods: Defaults to the number of payroll periods in the payroll cycle that fall between the job begin and end dates. Edit as needed.

2. Click the Save button, and after the record is saved, click the Return to Employee Payroll Detail link.

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Evenly Over N Periods - Balloon

1. Complete the fields as described below.

   • Payment Plan: Select Evenly Over N Periods - Balloon from the pull-down list. See Payment Plan Types for more detail.

   • Lump Sum / Balloon Date: Select from the pull-down list the payroll period end date on which the balloon should be paid.

   • Balloon Payment Multiplier: Once you enter begin & end dates, AptaFund calculates the number of pay periods included in the balloon payment and displays it here. Edit the number, if needed. See Balloon Payment Multiplier for more information.

   • Pay Period Begin Date: Select the date the payroll distribution should start. Values in the list are the period begin dates in the payroll cycle that fall between the job begin and end dates.

   • Number of Periods: Defaults to the number of payroll periods in the payroll cycle that fall between the job begin and end dates. Edit as needed.

2. Click the Save button, and after the record is saved, click the Return to Employee Payroll Detail link.

Return to Payment Plan Overview

Return to Employee Payroll Information Overview

Return to Fiscal Year End Rollover Checklist