About Supplemental Pay

Click here for instructions on adding supplemental pay to an employee.

Use the Supplemental Pay feature to pay one or more employees for bonuses or intermittent jobs/addenda.

• The Supplemental Pay feature is designed to enable payroll personnel to record additional pay without having to leave the Manage Payroll window.

• Supplemental pay jobs can only be added to New payroll registers. They can be added to both normal and special registers.
  BUT if a supplemental job uses a payment plan that has a balloon payment, the supplemental job must be added to a special register. If it's added to a normal register, the balloon payment deductions won't calculate correctly.

• Supplemental pay added to a payroll register applies only to the current payroll period. To add a supplemental job to an employee that will be paid going forward, the job must be added to the employee in Manage Employees. When you assign a supplemental pay job to an employee record, AptaFund automatically adds the payment to the payroll register you are currently processing and adds the supplemental pay job to the employee record in Manage Employees.

About account codes for supplemental pay jobs

If you select the "Add supplemental pay to an existing supplemental pay job" option, and the account code allocation differs from the allocation specified for the job in Manage Employees, the specified allocation  will only be used in this payroll register.

If you select the "Create a new supplemental pay job" option, the new supplemental job that is created in Manage Employees will allocate pay to the account code that is entered here.

Correcting supplemental pay jobs

If a job is added for the first time using the Add Job to Register feature, and then you need to make a correction to the amount, you'll need to delete the job from the payroll register and re-enter the job. Note: Removing a job from a register also completely removes it from Payroll and Manage Employees.

The payroll register must be in the New state to make corrections.

Return to Add a Job to a Register

Return to Manage Payroll Overview