Reprint Warrants

When a warrant is reprinted, the original warrant is voided, and a new warrant is created. The new warrant replicates all information, including pay date. You may re-use the original warrant number, depending on the situation. Once printed the new warrant is placed in the Pending state.

Only warrants that haven't cleared the bank are available for reprinting.

Reprint warrants

1. Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.

2. Check the box for the voucher you want to reprint, and select Warrant Printing from the More menu. The Warrant Printing window opens.

3. Select a different Bank Account No. or Payment Type, if needed.

4. Optional. Edit the memo line that will print on the warrants. Note: If the setting, Print Vendor Account Number on Memo Line, in Purchasing Configuration is set to Yes, changing the memo text will overwrite the account number unless it's re-entered with the new memo text.

• Select one or more warrants, and click Edit Memo Line Comment. A popup window opens.

• Enter text, and click Save. You'll be notified that the memo line will comment will be overwritten.

• Click Yes. The Result window opens.

• Click Close when you're done reviewing the results.

5. Select the invoices to be reprinted, and click the Reprint button. The Reprint window opens, notifying you that the original warrants will be voided and new warrants will be created with new numbers.

6. Click the Print to PDF button. You're kept notified of the progress, then the Save dialog window particular to your browser opens.

7. Re-name the file to give it a more descriptive title.

8. Navigate to the location where you want to save the PDF, and click Save. Once the PDF is saved, you'll see in the Print Warrants window that the original warrant has a Cancelled status, and the new warrant has a Pending status. Sample Print Warrants window

9. Open the PDF to review the reprinted warrants and make sure they're correct.

10. Continue with Verify Later. Warrants must be verified in order for them to be considered paid in AptaFund.

Return to Payment Management Overview