Once a payment voucher has been approved, the warrants for the invoices included on the payment voucher can be printed or paid by EFT. Click here for more information.
This topic describes how to print warrants, pay EFT warrants, verify the printing at the time of printing or later.
Zero amount warrants can't be printed; they can only be voided.
Warrants are not considered paid in AptaFund until they have been verified.
AptaFund can support a one-time memo on a check, preventing the need to go to the Vendor Management record to change the Account Number field each time. Any memo added to a check will print on the memo line for that check only.
Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.
Select an Approved or Pending voucher, and select Warrant Printing from the More menu. The Warrant Printing window opens.
Select the Bank Account No. from the pull-down list if the default isn't the correct bank.
Check the First Warrant No. to make sure it's correct, and change it if necessary. The check numbers will increment by one per printed check.
If needed, select Regular from the Payment Type pull-down list.
Optional. Edit the memo line(s) that will print on the warrant(s). Note: If the setting, Print Vendor Account Number on Memo Line, in Purchasing Configuration is set to Yes AND the vendor's account number has been entered in Vendor Management, changing the memo text will overwrite the account number unless it's re-entered with the new memo text.
Select a warrant, and click Edit Memo Line Comment. A popup window opens. Note: If you want the same comment on multiple warrants, you can select them and edit the comment for all.
Either replace the text in the field already or add the new comment to what is there, and click Save. You'll be notified that the memo line comment will be overwritten.
Click Yes. The Result window opens.
Click Close when you're done reviewing the results.
Check the box(es) to select New warrants to print. Note: If there are many warrants on the voucher, you may want to search the list or create a filter to find the warrants to print. The Number field will be automatically completed when the warrant is printed.
Click Print, and the Print window opens, listing the number of warrants you've selected to print,
Click the Print to PDF button. You're kept notified of the progress, then the Save dialog window particular to your browser opens.
Re-name the file to give it a more descriptive title.
Navigate to the location where you want to save the PDF, and click Save. Once the PDF is saved, you'll see in the Print Warrants window that the new warrant has a Pending status.
Open the PDF to review the newly printed warrants and make sure they're correct.
If all the warrants
are correct, click Verify,
and continue with Verify
Now.
If one or more warrants are incorrect, click Close,
and continue with the instructions to Verify
Later. Note: You'll be
able to verify the correct warrants and reprint the incorrect ones
later.
Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.
Select an Approved voucher, and select Warrant Printing from the More menu. The Warrant Printing window opens.
Select the Bank Account No. from the pull-down list if the default isn't the correct bank.
Check the First Warrant No. to make sure it's correct, and change it if necessary. The check numbers will increment by one per printed check.
Select EFT from the Payment Type pull-down list. The list now displays any available EFT payments.
Check the box(es) to select New warrants to pay. Note: If there are many warrants on the voucher, you may want to search the list or create a filter to find the warrants to print.
Click Pay, and the Print window opens, listing the number of warrants you've selected to pay.
Click Pay EFTs. The warrants are paid, and the Print Warrants window notifies you of the successful printing.
Review the EFT Export printout.
If all the warrants
are correct, click Verify,
and continue with Verify
Now.
If one or more warrants are incorrect, click Close,
and continue with Verify
Later. Note: You'll be
able to verify the correct warrants and reprint the incorrect ones
later.
Remember: Warrants aren't considered
paid in AptaFund until they have been verified.
Click Verify, and the Verify dialog opens.
Once you've ensured that all the checks have been printed successfully, click OK. The Result window opens.
Once you've reviewed the results, click Close. You'll see that the verified warrants now have the status of Printed.
You can verify the warrants that did print successfully now, and reprint and verify the ones that didn't print successfully.
You can close the window and return to reprint and verify warrants later.
Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.
Select a Pending voucher, and select Warrant Printing from the More menu. The Warrant Printing window opens.
Select the Pending warrants you want to verify, and click the Verify button. The Verify dialog opens.
Once you've ensured that all the checks have been printed successfully, click OK. The Result window opens.
Once you've reviewed the results, click Close. You'll see that the verified warrants now have the status of Printed.
Go to Reprint Warrants
Return to Warrant Printing Overview
Return to Payment Management Overview
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