1099 Form Summary Report

The 1099 Form Summary Report provides the information necessary to verify 1099-MISC and 1099-NEC forms and complete Form 4804, to be sent with the 1099 Data Export for electronic filing of 1099 return information. The 1099 Form Summary reports on either imported information or the data generated by AptaFund. The report includes all adjustments made to 1099 data in the Vendor 1009 Adjustments window when that parameter is selected.

Adjustments you make in Vendor 1099 Adjustments are reflected in both the printed forms and the 1099 data export.

You can change a vendor’s 1099 status at any time in Vendor Management, however AptaFund will only track purchases made from the time you specify them as 1099. The system does not retroactively calculate 1099 amounts.

The 1099 Reporting Threshold is specified in Purchasing Configuration. Only vendors paid the threshold amount or more are reported on the 1099-MISC Form, 1099-NEC Form, the 1099-MISC Data Export, and the 1099-NEC Data Export. 

The report is accessed from Reports > Vendor Management and can be created as a CSV, Excel, or PDF file.

The worksheets contain the following information:

• 1099 Form Count: Total number of 1099-MISC and 1099-NEC forms.

• 1099 Form Summary: Total amounts reported in each of the 1099 boxes.

• 1099 Form by Vendor: Detailed 1099 information per vendor, as entered, imported, or adjusted in AptaFund.

• 1099 Check Detail: Vendor, tax ID, 1099 box & description, warrant date, number, and amount paid.

Report filters are:

• Calendar year

• All vendors — Select all or adjusted vendors only

Sample 1099 Form Count

Sample 1099 Form Summary

Sample 1099 Form By Vendor

Sample 1099 Check Detail

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