Approve Multiple Jobs

Jobs must be approved in order to make them available in the Payroll module.

• This topic explains how to approve multiple jobs for a single employee.

• To approve jobs for multiple employees, use the Mass Approve Jobs function.

Approve multiple jobs

Once you have created the jobs for a new employee, return to the Edit Employee window. The jobs are displayed at the bottom of the window in the Jobs tab.

1. To approve all the jobs, check the box at the top of the jobs list. Otherwise, check just the boxes for the jobs you want to approve.

2. Click the Approve Job button at the bottom of the window. A popup will open with the message, "Are you sure that you want to Approve the selected Job(s)?"

3. Click Yes. If budget checking is enabled and there are insufficient funds in the selected account(s), another message is displayed. Choose Yes to ignore the budget check and approve the job anyway, or choose No to cancel.

Once the jobs are approved, you'll be returned to the Edit Employee window with a message in green text at the top of the Jobs tab listing the number of jobs that were approved.

The approved jobs are now available for payroll processing, and a general ledger transaction is written to encumber the funds.

Return to Edit an Employee