Undo Submit an Invoice

If you need to edit or delete a submitted invoice, you'll first have to un-submit it.

If you have configured AptaFund to automatically receive items upon invoice, the system automatically creates an order receipt when an invoice is submitted. When you use the Undo Submit command, AptaFund automatically voids that order receipt.

Two ways of unsubmitting invoices

You can set the invoiced quantity either from the More menu in the Vendor Invoice window or from the Edit Invoice window. If you need to set invoiced quantities on multiple invoices, we recommend using the Edit Invoice window.

Unsubmit invoices in Vendor Invoice

  1. Select Vendor Invoice from the Accounts Payable menu, and the Vendor Invoice window opens displaying invoices for all vendors.

  2. Select one or more invoices in the Submitted state, and select Undo submit from the More menu. The Result window opens when the process is complete.

  3. Click Close when you're done reviewing the results.

Unsubmit invoices in Edit Invoice

  1. Select Vendor Invoice from the Accounts Payable menu, and the Vendor Invoice window opens displaying invoices for all vendors.

  2. Check the box(es) to select invoice(s) in the Submitted state, and click the Edit button. The Edit Invoice window opens.

  3. Click Undo Submit in the Invoice Items tab. The invoice is unsubmitted, and the next record opens.

  4. Repeat step 3 until you're done unsubmitting invoices.

 

Return to Vendor Invoice Overview