Employee Document Acknowledgment Overview

As an administrator, you may need to have employees acknowledge their receipt of documents that you've uploaded to ESS.

Uploading a document that requires acknowledgment:

• Automatically generates an email sent to the employee(s) notifying them that action is required.

• Allows you to track employee acknowledgments.

• Generates an email to any employees who miss the deadline for acknowledging the documents. Note: These emails are sent daily after the due date is passed until the document is either acknowledged or its expiration date is passed.

Document acknowledgment process

1. Set up a document category to require acknowledgment.

2. Upload documents making sure to select a category that requires acknowledgment.

   • Leave the Employee ID field blank if the document is to be distributed to all employees — for example, a district holiday schedule.

   • Select an employee from the Employee ID field if the document applies to a single employee — a contract for example.

3. Track employee acknowledgments.

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