Enter Time & Overtime Using Batch Edit

You can enter time and overtime only on a New payroll register.

Use the Batch Edit feature on a new payroll register to:

• enter regular time for salary, daily & hourly jobs — required for daily jobs & hourly timesheet-type jobs

• enter overtime for hourly jobs. Note: If you need to change the OT hourly rate or multiplier for this payroll period, you'll need to use the Job Edit feature.

Enter time & overtime

1. Select Manage Payroll from the Payroll menu. The Manage Payroll window opens listing all the payroll registers for the selected accounting cycle.

2. Select a New payroll register, and click the Edit button at the top of the window, OR click the Register number link. The Register Details window opens. Note: If the overtime columns aren't displayed, you can choose to display them in the grid using Table Display Settings.

3. You may want to use the Type pull-down list and/or other filters to narrow the list of jobs for which you want to enter time.

   • In the Register Details window, select the job type from the Type pull-down list.

   • Create a filter to further narrow the list of jobs. See Filters for instructions. For example if you want to enter hours for teacher aides, you'd create a filter where Job Name Contains or is Equal To Teacher Aide.

4. Check the boxes for the jobs for which you want to enter time, or click the box at the top of the grid to select all jobs.

5. Click the Batch Edit button above the grid, and the Job Batch Edit popup window opens. It displays the default number of days for salary jobs and the default hourly or daily rate for hourly and daily jobs. Different fields are editable depending on the job type. Designation is a read-only field to aid in identifying jobs.

6. Scroll and page through the records entering time and overtime.

   • Enter the number of days for daily jobs.

   • Enter the number of hours for hourly jobs.

   • Enter OT hours for hourly jobs as needed. The default OT rate is 1.5 x hourly rate.

   • Edit the number of days for salary jobs, if needed.

7. When finished entering time, click Save.

Return to Enter Employee Time and Overtime — Overview

Go to Manage Payroll Overview