Set Up EFT Payments

AptaFund supports electronic funds transfers (EFTs) for payroll liability vouchers.

In order to use EFTs, you must

• configure vendors to receive electronic payments

• complete some parameters in Payroll Configuration, if you're going to use the ACH Data Export

Set up the vendors

1. Select Vendor Management from the Vendor menu, and the Vendor Management window opens.

2. Select a vendor, and click the Edit button at the bottom of the window, and the Edit Vendor window opens.

3. Complete the Electronic Funds Transfer fields as described. EFTs are available for AP vouchers and Payroll liabilities. Note: In order to change a vendor to an EFT vendor, there can be no unpaid vouchers to those vendors.

   • Routing Number: Enter the bank routing number for the vendor's bank account that will receive the electronic transfer.

   • Pre-Notification: Select Yes if the bank requires pre-notification.  If you select Yes, then this account is prepared for a pre-notification and will change to Complete once the pre-notification is complete. The vendor is paid using a printed warrant one time even if the method of payment isn't Printed Warrant.

   • Account Number: Enter the vendor's bank account number in up to 17 alphanumeric characters.

4. Complete the Payment fields as described.

   • Type: Select Commercial.

   • Method: Select EFT Payment

5. When finished, click Save.

Complete the parameters in Payroll Configuration

While it's likely that many AP payments will be made through bank transfers on the bank’s website, users can generate the ACH Data Export to send to the bank. In order for the export to generate, you must complete the following parameters in Payroll Configuration.

1. • Create Balanced File: If yes, complete the offset account number, description, and routing number parameters as described below.

   • Fill Last Physical Block: Specifies whether the last physical block of the AP ACH EFT export file will be filled with 9's.

   • Offset Account Number: The account number used in the offset row for balanced ACH EFT files.

   • Offset Description: The description used in the offset row for balanced ACH EFT files.

   • Offset Routing Number: The routing number used in the offset row for balanced ACH EFT files.

   • ACH Operator Name: The name of the ACH operator.

   • ACH Operator Routing Number: The routing number used by the ACH operator.

Return to Manage Payroll Vouchers Overview

Return to Payroll Overview