Approve a Payment Voucher

Only Submitted vouchers can be approved.

Effects in the GL from approving a payment voucher

If you are using cash basis accounting, approving the payment voucher causes the transactions that release the encumbrance and recognize the expenditure to be made.

If you're using the accrual method, adjustment transactions resulting from price adjustments made in Vendor Invoice are made in the general ledger.

Approve a payment voucher

1. Select Payment Management from the Accounts Payable menu, and the Payment Management window opens.

2. Select one or more Submitted vouchers, and click the Approve Payment Voucher button. You're asked to confirm your action.

3. Click Yes. When the process is complete, the Result window opens.

4. Click Close when you're finished reviewing the results of the process.

Warrants can now be printed. Click here for instructions.

Voucher reports

While you can't directly print vouchers, you can print:

• the Voucher by Vendor report to view the invoices that are being paid

• the Voucher Summary report to see the effect the voucher will have on the funds to which the invoice items were allocated.

You can print both these reports for a single voucher or selected vouchers.

Return to Payment Management Overview