Only Approved invoices with a balance will be rolled over.
The original invoice with its items is copied to the new cycle and approved.
Rolled-over invoices will be kept in the old FY and marked as Rolled Over.
The new invoice in the next cycle retains the original Invoice Number appended with the original invoice's cycle name — for example, invoice #1234 in FY20-21 is numbered 1234 FY20-21 in the next cycle.
When the original invoice has been partially paid, the new invoice is created for the remaining balance.
The original invoice will retain its issue date, while the issue date of the rolled over invoice will be set to the begin date of the new FY.
If the new invoice cannot be approved, the new invoice will remain in the Submitted status, and the user will see the message, “The approval of the invoice in the new cycle failed. Please approve the invoice manually."
No transaction is posted for the original invoice in the current cycle, and no write-off record is created for an original invoice in the current cycle or for a new invoice in the next cycle.
Select Invoices from the Receivables > Accounts Receivable menu, and the Invoices window opens.
Set a filter for Status = Approved to select eligible invoices.
Check the box(es) for the invoice(s) you want to roll over, and select Roll Over Invoice(s) from the More menu. The Roll Over Invoice(s) popup opens displaying the cycle into which the invoices will be rolled.
Confirm the next cycle, and click Roll Over. The selected invoices will be rolled to the new fiscal year, and the Results window will open.
Click Close after reviewing the results.
Return to Invoices Overview
Return to Receivables Overview
Return to Fiscal Year End Rollover Checklist
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