The Receivables module consists of three main functions — cash receipts, accounts receivable, and customer management.
The AptaFund Cash Receipts module provides the user with the ability to post cash revenues to the general ledger and allocate those revenues to the desired account codes.
Use the Cash Receipts Configuration window to designate settings that will be used throughout the Cash Receipts module.
The cash receipts functions are:
Create a cash receipts batch
Submit a cash receipts batch
Approve a cash receipts batch
Un-submit a cash receipts batch
Reject a cash receipts batch
Void a cash receipts batch
The Accounts Receivable module enables districts to bill "customers" on a one-time or recurring basis by creating and printing invoices. You can also create credit memos as needed.
Use the Accounts Receivable Configuration window to designate settings that will be used throughout the Accounts Receivable module.
Tables: You'll use the AR tables to set up items once that can then be used repeatedly to streamline the billing process by reducing repetitive data entry.
Categories: Use categories to speed the process of creating invoices by indicating default descriptions, billing, invoice & ledger account information that will be used when billing items linked to a category.
Event/Jobs: Use an event/job record for things that will be billed repeatedly, e.g. workshops. An event/job is linked to a single category.
Recurring Billing Items: Use recurring billing items to create similar bills for many customers. A recurring item is linked to a single category and has default cost and account information that can be overridden when the item is added to an invoice.
Roll over recurring billing items
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