Create bill schedules

Use this window to create invoice/credit memo batches for one-time and recurring bills.

If you send invoices to customers only once a month, you can create a bill schedule at the beginning of the month, add items to the schedule throughout the month, and then post the bill schedule and create invoices at the end of the month.

Note:  If you need to send an invoice or credit memo to a customer, you must create it in the Bill Schedules window, not the A/R Records window.

Create a bill schedule

1. Select Bill Schedules from the Accounts Receivable menu, and the Bill Schedules window opens.

2. Click at the bottom of the window, and the Bill Schedule window opens in a popup.

3. Complete the fields as described below for the header & General tab.

   • Bill Schedule Name: Required. Enter an alphanumeric code of up to 4 characters.

   • Description: Required. Enter longer description of the types of items to be included on the bill schedule. For example

   • Recurring Bill Schedule: Check this box if this bill schedule will be used repeatedly. The next two fields are enabled only when this box is checked.

   • • Type: Select from three options:

     • • Retain Schedule Name Only: This option retains the schedule name for future use without duplicating the items on the schedule.

       • Duplicate Items - Zero Amounts: This option retains the billing schedule with the items, but the amount for each item is zeroed.

       • Duplicate Items - Retain Amounts: This option will recreate the billing schedule with its items and dollar amounts.

     • Description: Required for recurring bill schedule. Enter a description to print on the invoices to be generated from this bill schedule. An example could be "Facilities Rental for the Month of". You would then modify the description to add the appropriate month, e.g. "Facilities Rental for the Month of September."

   • Category: Required. Select from the pull-down list.

   • The remaining fields are display only, based on the posting of the schedule and printing of invoices and credit memos.

   • • Initialized Date: The date the bill schedule was created.

     • Invoice Date: The date printed on the invoice which is selected when the bill schedule is posted.

     • Issued Date: The date the bill schedule was posted.

     • Due Date: The due date selected when the bill schedule is posted.

     • Printed Date: The date the original copy of the invoice or credit memo  is printed.

4. Click on the Printing Specs tab, and click here for instructions.

5. Click on the Other Specs tab, and click here for instructions.

6. When finished, click Save.

Once the bill schedule has been saved, items must be added. Click here for instructions.

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