The Employee Self-Service module provides an online portal for employees to access pay, contact, & leave information, for approvers to handle leave requests, and for administrators to setup ESS users & approval processes and upload documents to be available by employees.
The Payroll Administrator sets four configuration values that determine how leave is entered and validated. See About leave request validation.
View paychecks, year-to-date totals, W-2s, and other documents uploaded by the administrator
Print summary information displayed in the various windows
Perform leave functions
Current leave system: request leave, view leave balances, view leave requests, & withdraw leave requests
New leave module: request leave, view leave balances, view leave requests, withdraw leave requests, & delete leave requests
In the Current Leave System |
In the New Leave Module |
Edit/review a leave request |
|
Approve leave requests |
|
Disapprove a leave request |
|
|
Manage documents.
Create categories by which to designate features that will apply to a whole group of documents, including whether the documents will require employee acknowledgment.
Edit screen instructions
Set up the leave approval process.
Create approval levels (often job titles) & assign approvers to the levels.
Create at least one approval process — assign at least one approval level, and if more than one level, determine the order in which the levels process the leave requests.
Assign permissions so employees will be able to see and access ESS.
Assign the ESS Employee security template to a group of employees.
Add & edit user permissions for individual employees.
Send emails to users who have forgotten their passwords.
Schedule system emails to invite employees to register, to notify approvers there are requests awaiting their action, and to notify employees when action has been taken on their leave requests.
Return to AptaFund Overview